Dear Barry Roubaix participants, waitlisters, volunteers, corporate partners

Please take a moment to review our communication regarding the 2020 event and our action plan related to the COVID-19 virus.

Barry Roubaix 2020 action plan for COVID-19

In light of the evolving news of the COVID-19 virus and its impact on society and nationwide
“mass gathering” events. Pavement Ends Inc. and the Barry Roubaix team wanted to provide
you with information regarding our plans for the 2020 event.

Today, Wednesday March 11, 2020 we continue to plan and pull together all the details for
another outstanding edition of Barry Roubaix event, slated for April 18. We are expecting to
hold the event as planned but please understand that with six weeks until race weekend things
may change and local, State or National agencies may mandate the event be changed or
cancelled.

As event directors our priority is the safety of our racers, volunteers, partners and the
residents. Every year we spend days working closely with City and County officials to proactively
plan for all race impacts and emergency scenarios. This year, we have unfortunately had to add
discussion and planning for COVID-19 with our partners; the Barry County Emergency Director,
Hasting City officials, as well as health agencies, to monitor the situation and discuss alternate
plans. We will rely on their expertise and advice for event decisions, including possible
alteration of the event and after-party or cancellation. The decision to proceed with a mass
gathering or to restrict, modify, postpone or cancel the event will be based on a thorough risk
assessment by our team along in partnership with our local governmental, health and
emergency partners.


EVENT VIRUS SPREAD PREVENTION PLANS:


- Add hand sanitizer and hand washing stations at packet pick up and after-party area
- Reinforce being a good health steward. Don’t show up if you are feeling ill or have flu-like
symptoms. All event registrants that are sick should not attend the event.
- Also reinforce with event participants; to cover / refrain from sneezing, coughing, “snot
rockets” while in the start gate, race course or after-party. Bring along tissues or a good oldfashioned hanky if you need to get rid of some snot during the race.
- Wash your hands or use hand sanitizer after using the port-a-john.
- Carry your own fluids to avoid contact with others on course.
- Reinforce prevention initiatives including washing hands frequently, avoiding touching your
face / eyes / mouth, cover sneezes / coughs with arm, avoid handshakes and high fives.
- If public health authorities suspect that transmission of the COVID-19 virus has occurred
during the race, organizers and participants should support the response of authorities. Event
organizers will liaise with public health authorities and facilitate the sharing of information
about all symptomatic participants. We will also pro-actively communicate with all participants
if it is learned a participant gets diagnosed with COVID-19 following the event.


CANCELLATION & CONTINGENCY PLAN


Please understand that the possibility exists that public health officials require cancellation and
we must follow this directive. If our event gets cancelled due to a public health crisis, please
understand that situation is completely out of our control. We absolutely do not want to cancel
an event, but we will comply as directed by officials.
- Our plan is to provide ample lead time (2 weeks if possible) on any plan to cancel or alter the
event to lessen the impact on travel and related expenses
- In the event of a cancellation, our first goal will be to reschedule the event.
 Please understand this will pose extensive challenges for racers that may have a conflict with
the new date, as well as The Pavement Ends team in finding a new date that works for the city,
timing, permitting, volunteers and all the planning involved with an event of our scale.
- If it’s not feasible to reschedule the event to another date in 2020, the event may be cancelled
in its entirety for the 2020 year.
- In the event of a cancellation, our official policy is no refunds or deferrals. Please understand
that with an event the size of Barry Roubaix, our team spends thousands of hours year-round
planning and there are multiple costs that will not be recouped with a cancellation. However,
we will completely review our costs, saved expenses and would hope to offer some amount of
refund or credit to a future event.


CURRENT PLANS:
Our plan is to continue to communicate with all event participants and provide you with the
latest information as well as any possible changes to our existing plans for the 2020 event. This
includes:
- Currently expect to have the event as planned
- Closely monitor national impact and CDC recommendations and how it applies to mass
gatherings
- Ongoing communication with local, state emergency and health officials
- Ongoing communication with racers, volunteers and event partners

- The same holds true if the race proceeds, and you fear participating, you should not expect a
refund


- Pre-ordered merchandise will be mailed in a timely manner.

- If you purchased some type of cancellation insurance (Allianz policy through registration), it is
important you read and understand the fine print for coverage. In the case of a public health
crisis or pandemic, these types of policies most likely will not provide coverage/refunds in the
event of a cancellation or if you elect not to participate.
Sorry, to pass on such heavy news but as mentioned, it’s always our goal to keep all our event
supporters up to date on ALL the details of the race. We appreciate everyone’s continued
support of the Barry Roubaix, as well as our plans to execute a safe and responsible event. For
now, keep riding your bike, stay healthy and we’ll keep you updated as more details become
available.




All our best,
The Pavement Ends Inc. Team
Rick & Cathy Plite, Scott & Marnie TenCate, Matt & Jenny Acker